Benefit from Business Class deals!

If there’s one corporate document that’s always of interest to every business traveller, it’s undoubtedly the company’s “business travel policy.”

While these written rules might have got off to a difficult start, they started to gain greater traction following the launch and implementation of online booking tools. If you remember, in the era when travel bookings were made by a phone call directly to the agency, travel policies – which were distributed by email or available to look up on the intranet – were difficult to apply and enforce.

That era is fortunately now in the past! Having been exposed by online tools, the simple paper note has been stripped of its anonymity! With Traveldoo, each handwritten line is now inscribed in the interface. All of the company’s rules can now be well defined and finely managed. Clearly visible, they hold no more secrets for users.

So now that everything is under control, what if we take things a step further?

Classes of transport: the basis for all of the rules

Travel authorisations for trips by air and rail are generally defined in terms of the class of the booking, which may also be associated with secondary factors such as the destination, the duration of the journey, the status of the passenger or the reason for the trip.

Example: Economy class for domestic and continental flights, and Business class authorised for flights of over 6 hours; Standard class for rail journeys of less than 2 hours, and First class authorised for managers or day returns, etc.

To help them go further in managing and optimising their business travel costs, some companies incorporate price guidelines for their top destinations in order to establish the preferred transport operator or the amount authorised for each route and booking class.

Example: A guideline rate in Economy class with Air France for the Paris-Geneva route, a fixed ceiling established for journeys to New York, a dynamic guideline rate based on the best available rate with a tolerance of +/- 10%, etc. 

The limits of the transport class

While both simple and practical, defining the traveller’s rights on the basis of transport class may result in limited choice and the exclusion of options that might present other advantages or even be more economical.

In the “Yield Management*” marketplace, competition is getting increasingly tough. Transport operators stagger their increasingly attractive offers and grab customers with big promotions! Being very fond of a good deal when booking their leisure travel, business travellers are always on the lookout for a great deal when it comes to their business trips too.

Why miss out on the chance to get more for less? Why not open up permanent access to special deals? Traveldoo has just launched a new feature that allows just that.  Rates shown in search results are adapted based not only the class of transport but also the price of the ticket.

Traveldoo’s new “rate tolerance” option

You can now adjust your travel rules and build your policies around rate tolerances without any reference to the booking class in some opportune cases.

Remember, the settings available in Traveldoo allow you to apply travel rules (e.g. authorised transport class) as well as determine authorisations (search window, journey time, number of connections, etc.) and define restrictions (rate guidelines, permissible tolerances, etc.).
Until now, cabin rules have always overridden the limits set on rates. Consequently, an offer of a higher class was systematically deemed non-compliant with the travel policy, regardless of the rate.  It is now possible to sidestep the class restriction, and allow consideration of a higher class to be compliant with the company’s travel policy, when a ticket of such a class is offered at a rate below the guideline rate.
Example: A search for a flight from Paris-Berlin with Economy class authorised

Case 1: Guideline rate for Economy class = €437 + no tolerance range set by the company
-> Results without the Traveldoo option: Displays Business class as non-compliant with the travel policy
-> Results with the Traveldoo option: Displays “promotional” Business class rate below €437 as compliant with the travel policy

Case 2: Guideline rate for Economy class = €437 + tolerance range set at plus or minus €200
-> Results without the Traveldoo option: Displays Business class as non-compliant with the travel policy
-> Results with the Traveldoo option: Displays “promotional” Business class rate below €437 as compliant and also Business class rate up to €637 (€437 + €200 tolerance) as compliant 

Traveldoo offers you a very useful feature to enhance business traveller comfort and guarantee access to higher classes at a lower cost within the limit of your pre-set budgets. This one little option will delight business travellers, putting an end to the eternal, frustrating question: “but why can’t I travel first class if I’ve found a fare that’s cheaper than second?”

* Yield management: A management practice used by providers that enables them to vary rates available for sale depending on the rate of occupancy.

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