Expense reports solution

Expense reports management is a task that many employees, associates and accountants are reluctant to take on due to the complexity, tediousness and workload involved. Requiring great rigour, this task can soon turn into a nightmare in the event of poor organisation. In order to help, Traveldoo – an Expedia Group brand, and publisher of Web and Mobile solutions for business travel and business expense management, provides businesses with a complete expense management solution.  This Traveldoo Expense solution, simplifies and optimises the expense report process by automating expense report management. The mobile app integrated into the web solution adapts to your employee needs, providing simple, fast and real-time business expense management. Discover the different features and benefits this solution provides.

A solution for managing expense reports: Traveldoo Expense

Traveldoo Expense was designed to help manage time-consuming and complex business expenses. It is essential for accountants, but also for associates, employees and managers. It allows you to automate expense report management, control and optimise business expenses, monitor and analyse your business expense reimbursement policy and manage expense reports in real time using the dedicated mobile app.

The Traveldoo Expense web solution

The Traveldoo Expense web-based expense report solution offers innovative features that make it easier to manage expense reports on a daily basis. You will be able to:

  • Automatically create expense reports from travel orders and bookings made in Traveldoo Travel and integrate expenses and receipts (recorded in the e-wallet), payment flows, locations, dates, suppliers and exchange rates.
  • Control business expenses by customising your expense types and reimbursement rules (per employee category and reason for the expense).
  • Reduce reimbursement times and prepare VAT claims with intuitive tools.
  • Facilitate account processing, by identifying expense types and assigning an accounting code to integrate them perfectly with your ERP software.
  • Automatically control and validate expense reports (multi-criteria and multi-level) with features that are tailored to your organisation (approval and control roles, systems that alert employees to expense report status changes, non-compliance alerts, automatic calculation of reimbursement amounts and smartphone or tablet approval, etc).
  • Promote compliance with your travel and reimbursement policy by identifying and explaining non-compliant expenses, blocking the submission or reimbursement of certain expenses, annotating expense lines and expense reports, and automatically calculating reimbursement amounts.
  • Create detailed reports on 6 areas (activity, expenses, compliance, price, savings, employees) to understand business expense evolutions.
  • Analyse your expense reimbursement policy using interactive dashboards to facilitate the monitoring of your KPIs: consumption, compliance rate, reimbursement deadlines, etc.

This web solution integrates a fully synchronised mobile version that offers the same rules and control mechanisms as well as intuitive features.

The Traveldoo Expense mobile app

The Traveldoo Expense mobile app provides simplified, immediate employee expense management, anywhere and at any time.

Fully synchronised with the web solution, it includes your data, your settings, your rules and your customised controls. Some of the easy-to-handle features allow you to:

  • Geolocate and record your expenses in real time in your e-wallet or in your current expense report, simply and quickly.
  • Scan your supporting documents with our OCR technology and attach them to your expenses or save them in your e-wallet to attach them later. Whether you are on the train, in your hotel, in a restaurant or on a mission, all you need to do is bring your smartphone and photograph your receipt. The app takes care of everything else for you.
  • Automate expense report management and reduce reimbursement delays.
  • Verify, validate and track expense reports directly from your smartphone or tablet, at any time, in real time and anywhere.

The benefits of the Traveldoo Expense solution

The Traveldoo Expense solution is a perfect answer to business needs.

  • It allows you to automate your expense report creation and management in a very simple and fast way and centralises all your data allowing you to access it at any time and in any place.
  • Its innovative features (geolocation of expenses and scanning of receipts in real time, etc.) allow you to optimally manage your business expenses, save time and increase your efficiency.
  • The simplified, fluid expense report process makes work much easier for accountants, managers and business travellers.
  • The digitisation of supporting documents reduces reimbursement delays and stress. It avoids wasting time trying to find your paper documents!
  • It is also synchronised with the Travel app making it easy to convert a trip into an expense report.
  • It is Android and iOS compatible to ensure optimal user experience.

 

The Traveldoo Expense solution is ideal for simplifying and optimising the expense report management process.  Designed to adapt to employee mobility, needs and constraints, it offers innovative and efficient features. Expense reports will no longer be seen as a chore!

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